Recruitment Software for Staffing Agencies & RPO Teams | AI Recruiting | Senseloaf
AI-Powered Staffing Agency Software

Recruitment Software Built
for Staffing Agencies & RPO Teams

AI recruiting software for staffing agencies and RPO teams — matching, pre-screening and AI interviews in one platform.

Multi-client deliveryHigh recruiter-to-job ratiosSustained hiring demand
10×
Faster time to first
qualified shortlist
vs. industry average
90%
Reduction in manual
CV screening work
measured across clients
More output per
recruiter, same team
productivity uplift
84%
Of AI top-ranked
candidates were hired
placement accuracy
The Reality of RPO Hiring

RPO teams don't lose clients because
recruiters aren't working hard.

They lose them when hiring processes fail to hold up under pressure. As workload increases, execution becomes harder to standardize — and small inconsistencies quickly turn into client concerns.

3–5

Active client accounts per consultant, each with distinct rules and SLAs

500+

Applications per high-volume role, most unqualified

80%

Of candidates apply outside business hours. Without AI, top applicants accept other offers by Monday

10–15

Days to first shortlist for most RPO teams — SLA breach territory for clients expecting 5-day delivery

Why Most Tools Fail RPO Teams

Traditional recruitment management software
wasn't built for staffing agencies.

Most tools optimize one step and assume a single workflow. RPO teams need a system that stays reliable across multiple clients, recruiters, and demand cycles simultaneously.

Point solution

Single-step automation

Automate one step, leave the rest manual — creating new bottlenecks.

Wrong assumption

One workflow only

Built for internal TA teams with a single process. Cannot handle multiple client-defined hiring rules simultaneously.

Breaks under load

Doesn't scale reliably

Works at low volume. Under load, process quality collapses and SLAs break.

The Senseloaf Platform

One agentic AI system.
Every step of the hiring pipeline.

SIA — Senseloaf's multi-agent hiring intelligence system — runs matching, engagement, and AI interviews as a coordinated workflow. Recruiters define the logic. SIA executes it reliably across every client account.

FitFinder — AI Candidate Matching

Ranked shortlists before your team arrives in the morning

FitFinder evaluates every applicant across a 4-tier model — direct fit, adjacent experience, transferable skills, and growth potential. Not keyword matching. Actual hiring signal, applied consistently.

  • Processes hundreds of CVs in minutes, not hours
  • Configured per client, different scoring weights per role
  • Every ranking is explainable — no black box decisions
  • 84% of AI top-ranked candidates hired
FitFinder · Senior DevOps Engineer · Horizon Tech · 312 applicants
SR
Sarah R. · 6 yrs DevOps, AWS/EKS
94
Tier 1
MK
Marcus K. · 4 yrs SRE, GCP
87
Tier 1
PL
Priya L. · 5 yrs platform eng
74
Tier 2
JT
Jamie T. · 2 yrs junior sysadmin
38
Tier 3

308 more ranked · updated 2 min ago

HelloHire — AI Pre-screening

Consistent candidate engagement — even during hiring spikes

HelloHire maintains outreach across every applicant, every account, 24/7. Candidates respond in under 2 minutes. Your consultants get a pre-qualified shortlist, not an overflowing inbox.

  • Engages applicants immediately — evenings, weekends, holidays
  • Custom qualification logic per client and role type
  • Reduces candidate dropout rates
  • Passes qualified candidates to the interview queue
HelloHire · Active conversation · 11:38 PM
Hi Alex — thanks for applying to the Senior DevOps role. Quick 3-min qualification check?
Sure, go ahead
Do you have production experience with Kubernetes and CI/CD pipelines at scale?
Yes — 4 years on AWS EKS, GitHub Actions, ArgoCD across 200+ microservices
Strong match confirmed — scheduling your AI interview for 9am tomorrow. You’ll receive a calendar invite shortly.

Moved to DeepTalk interview queue · 11:42 PM

DeepTalk — AI Interview Software

Scale first-round interviews without scaling headcount

DeepTalk conducts adaptive voice interviews with every shortlisted candidate — producing evidence-based scores your consultants can act on and your clients can trust.

  • Real-time voice format — adaptive, not scripted
  • Evidence-based scoring tied to specific competencies
  • Full transcript and insight report delivered to your ATS
  • Structured or adaptive mode per role type
DeepTalk Report · Sarah R. · Senior DevOps Engineer
94
Overall score
22:14
Duration
Technical depth
96
Problem solving
90
Communication
87
“Candidate described reducing deployment failure rate by 40% through a specific pipeline redesign — concrete, unprompted, technically precise.”
SIA — Workflow Orchestration

Different workflow for every client.
One system for all of them.

Recruiters configure distinct hiring logic per client without duplicating tools. SIA holds it all together reliably under sustained load.

  • Natural language workflow creation — no config overhead
  • SIA asks clarifying questions when requirements are unclear
  • Human-in-the-loop at every key checkpoint
  • Real-time pipeline analytics per client account
SIA · Active pipelines · 4 client accounts
Horizon Tech · DevOps ×3 · 18 in pipeline
On track
FinServ Co. · Risk Analyst ×6 · 41 in pipeline
On track
MedGroup · Nurse ×12 · 89 in pipeline
SLA: 2d left
RetailCo · Store Mgr ×8 · 34 in pipeline
On track

SIA running 29 active roles across 4 accounts · 1 SLA alert active

How SIA Works With Your Team

AI handles execution.
Your recruiters own the decisions.

Every SIA capability is explicitly labeled AI-automated or recruiter-controlled — so your team always knows what the system does versus what stays in their hands.

1
Job Config
SIA + you review
2
Matching
AI automated
3
Pre-screen
AI automated
4
Interview
AI automated
5
Scoring
AI + you approve
6
Decision
You decide
AI automates
Resume ingestion and scoring across all applicants
24/7 candidate engagement and qualification
AI interview scheduling, conduct, and scoring
ATS sync and pipeline stage updates
SLA monitoring and alert generation
You control
Approve job configuration before pipeline activates
Set scoring criteria and qualification rules per client
Review and override any candidate ranking
Final advance, reject, or hold decisions
Client communication and relationship management
The Difference

What changes when staffing agencies
run on Senseloaf

Same team. Significantly different output — and the delivery reliability your clients notice and renew contracts for.

Without Senseloaf
3+ hours per recruiter per day reviewing CVs
10–15 days to first shortlist per role
Candidates go cold on evenings and weekends
Every new client account requires more headcount
Process quality breaks down during demand spikes
No pipeline visibility to share with clients
With Senseloaf SIA
AI shortlist ready before morning standup
First interviews completed within 48 hours
HelloHire engages every applicant 24/7
3× client accounts per recruiter, same team size
Consistent execution across all demand levels
Live per-client dashboards built in
What RPO Teams Say

Results staffing agencies see in 90 days

We went from 15 days to 2 days for shortlists. Our biggest client extended their contract specifically because of the improvement in delivery speed.

Head of Talent Operations
Mid-market RPO · 200+ placements/month

We’re running 3 client pipelines simultaneously with the same team we had for 1. SIA handles the volume work. Our people handle the relationships.

VP of Delivery
Enterprise RPO · 8 active client accounts
$500K
saved in 11 months
10×
faster hiring velocity
recruiter output
90%
less manual work
Get Started Today

See Senseloaf running
your RPO pipeline

Get free access or book a walkthrough with an RPO specialist.

Get your first AI-matched shortlist in under an hour. No implementation needed.

Get Free Access
or
Book a Demo with an RPO Specialist

Setup in 48 hours · Works with your existing ATS · No credit card required

Integrations

Works with the ATS
your clients already use

Senseloaf connects to your client’s ATS in under 30 minutes. No developer needed.

Greenhouse
Lever
Workday
SAP SuccessFactors
Recruiterflow
Bullhorn
BambooHR
JobDiva
RecruitCRM
Keka
Salesforce
Hireology
+ more
FAQ

Questions from RPO teams

Can we run separate workflows for different clients?
Yes. SIA supports fully isolated pipelines per client — each with its own scoring criteria, qualification logic, and ATS integration. Client data is never mixed. You configure each account once and SIA maintains it consistently across every recruiter on your team.
How does Senseloaf handle high-volume hiring spikes?
SIA is built for sustained load. Matching, engagement, and interviews run in parallel regardless of volume — no quality degradation when demand spikes, so SLA commitments stay intact.
Does Senseloaf integrate with our existing ATS?
Senseloaf connects to 16+ ATS platforms including Greenhouse, Lever, Workday and Bullhorn. Setup in under 30 minutes.
How much control do recruiters retain over the process?
Full control at every decision point. SIA automates matching, engagement, interviews and ATS updates — but recruiters approve configuration, review scoring, and make all final decisions. Every AI action is auditable and overridable.
Is DeepTalk AI interviewing compliant with US hiring regulations?
Senseloaf’s AI interview system is built on explainability. Every score is tied to a specific candidate response, creating a defensible evidence trail. We provide documentation supporting HR compliance reviews including EEOC. Enterprise plans include full compliance packages.
What does implementation look like for an RPO firm?
Most teams are live within 48 hours. Onboarding covers your first client account, ATS integration, and scoring setup. Your first shortlist is typically ready within an hour of going live.
For RPO & Staffing Agencies

See how Senseloaf supports
RPO hiring at scale

30-min product walkthrough. No pitch deck.

Setup in 48 hours · Works with your ATS · SOC 2 Type II